Bill of Sale Form
A bill of sale is a legal document issued by a seller to a buyer to record that on a given date, at a specific place, the seller transfers his or her title of a personal property to the buyer for a total amount of money.
Many states in the U.S. provide bill of sale form so that you can download it at the official website of your state. However, rather than browsing the internet to find the form or driving to local Department of Motor Vehicles (DMV) office to grab one, you can download free bill of sale form directly from our website.
If your state doesn’t provide any bill of sale form for a specific personal property, don’t worry, we have a general bill of sale form that helps you create the bill of sale for any specific item.
Bill of sale format
- Names of both buyer and seller.
- Complete addresses of both buyer and seller including street address, city, state, zip and phone; notice that P.O. boxes are not acceptable in a bill of sale.
- Detailed information on the personal property that is being transferred. It depends on the item e.g., a used car, a motorcycle, a boat, a trailer, etc., the corresponding bill of sale must provide the respective information. For example, a bill of sale for a used car must provide the following details: make, model, year, vehicle identification number (VIN) and odometer reading at the time of sale.
- The purchase price must be clearly written down in both number and words.
- Date of sale.
- If an item is sold “as is without any warranties”, it means that seller does not guarantee the quality of the item to the buyer. It also means that the seller is not liable for any flaws or imperfections in the item being sold. The bill of sale must contain a sentence which specifies that the item is sold AS IS.
- The signatures of both seller and buyer. Some states in the U.S. requires a bill of sale to have notary public seal to identify the seller and his or her signature.
Benefits of a bill of sale
A bill of sale makes the transfer of a personal property legally for both buyers and sellers.
- A bill of sale is used as a supporting document as part of your tax documents. In addition, you can use a bill of sale for your accounting purposes.
- An AS IS bill of sale protects you if you sold a personal item as is and the item has any problem or defect after that. It means you are not be responsible for any damages of the sold item.
- A bill of sale is an evidence of transfer of ownership that is critical in certain cases. For example, if you sold your gun, and the gun is associated to a crime, a signed bill of sale for gun is used as a supportive evidence that you were not the owner of the gun when the crime happened.
- A bill of sale is served as a proof of ownership to a personal asset. This allows other to verify your rights to the personal property e.g., when you register a used car at the DMV, or submit your total asset’s value for a bank loan, the bill of sale serves as required proof of ownership.
- A bill of sale specifies total amount and the date of ownership that helps prevent from possible disputes when the item was transferred.