A bill of sale is a legal document issued by you as a seller to a buyer to record that on a given date, at a specific place, you transfer the title of a personal property e.g., used car, boat, trailer, etc., to the buyer for a total amount of money.
Many states in the U.S. provide you with a state-approved bill of sale on their official Department of Motor Vehicles (DMV) websites. However, rather than browsing the internet to find the form or driving to local Department of Motor Vehicles (DMV) office to grab one, you can download the printable bill of sale form directly from our website.
If your state doesn’t provide any bill of sale for a specific personal property, don’t worry, we have a general bill of sale form or blank bill of sale that helps you create the bill of sale for any specific item.
Information on a bill of sale
- Names of both buyer and seller.
- Complete addresses of both buyer and seller including street address, city, state, zip and phone; notice that P.O. boxes are not acceptable in a bill of sale.
- Detailed information on the personal property that is being transferred. It depends on the item e.g., a used car, a motorcycle, a boat, a trailer, etc., the corresponding bill of sale must provide the respective information. For example, a bill of sale for a used car must provide the following details: make, model, year, vehicle identification number (VIN) and odometer reading at the time of sale.
- The purchase price must be clearly written down in number and sometimes in words.
- Date of sale.
- If an item is sold “as-is without any warranties”, it means that seller does not guarantee the quality of the item to the buyer. It also means that the seller is not liable for any flaws or imperfections in the item being sold. The bill of sale must contain a sentence which specifies that the item is sold AS IS.
- The signatures of both seller and buyer. Some states in the U.S. require a bill of sale to have notary public seal to identify the seller and his or her signature.
Benefits of a bill of sale
A bill of sale makes the transfer of a personal property legally for both buyers and sellers.
- The “AS IS” term on the bill of sale protects you if the item you sold has any problems or defects after the sale transaction. It means you, as the seller, are not be responsible for any damages of the item.
- A bill of sale is an evidence of transfer of ownership that is critical in certain cases. For example, if you sold a firearm, and it is associated to a crime, a signed gun bill of sale is used as a supportive evidence that you were not the owner of the firearm when the crime happened.
- A bill of sale is used as a supporting document as part of your tax documents. In addition, you can use a bill of sale for your accounting purposes.
- A bill of sale is served as a proof of ownership to a personal asset. This allows other to verify your rights to the personal property e.g., when you register a used car at the DMV or submit your total asset’s value for a bank loan, the used car bill of sale form serves as a proof of ownership.
- A bill of sale specifies a total amount and the date of ownership that helps you prevent from any possible disputes when the item was transferred.
Car Bill Of Sale
Motorcycle Bill Of Sale
General Bill Of Sale
Specific Bill Of Sale
Boat Bill Of Sale
We designed the bill of sale forms that suite your needs the most. All bill of sale forms are fully editable and easy to customize. In order to make it convenient for you, we create two formats for each bill of sale in Microsoft Word® document template and PDF form. If you want to modify the form’s content, you can use the Word version. In this case, you will need to have Microsoft Word® to edit and print out the bill of sale.
In case you do not have Microsoft Word® software installed, you can use the PDF form. You can use any free PDF reader such as Acrobat Reader® or Foxit PDF Reader® to open the PDF form. The bill of sale form PDF provides fields to allow you to fill out the appropriate information easily. You can also print out the bill of sale form first and fill it out manually.